Safety Guide

PREPARED BY: Acacia Real Estate

Acacia House, High street,  Moddercrest Office Park, Modderfontein, 1645

Tel: 011 457 1700

Fax: 011 457 1720

SHEQ – Kennedy Ramushu

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Acts and Regulations Particularly Relevant to Leased Premises:

· Occupational Health and Safety Act (1993)

· National Environment Management Act (1998)

· Hazardous Substance Act (1973)

· National Water Act (1998)

· Local By-Laws


This affects employers in that it requires rigorous attention to matters which could impact on the

health and safety of employees (and in some circumstances non-employees). It requires a high

standard of discipline and record-keeping.

Familiarity and conformance with the provisions of the Act and its regulations are essential for

achievement of acceptable operating standards. It is one of the most pervasive statutes affecting

operations on site.


Provides for co-operative environmental governance and promotes sustainable development - official

of natural resources, waste avoidance and recycling, enforces right of workers to refuse to work if

there is harm to health and environment.


Controls the importation, manufacture, sale, use, operation, modification, disposal and dumping of

substances which may cause injury, ill-health or death to people because of their toxic, corrosive,

irritant, flammable, sensitising or explosive nature, as well as electronic products.


This encompasses all aspects of water and its usage, particularly for domestic, agricultural, urban,

industrial and ecological purposes. It promotes the sustainable use of water and allows for the

formation of catchment Management Agencies and requires registration of water and authorisation. It

ranges from precipitation through storage and distribution to discharge.

Of particular relevance are the general standards for discharge of waste water (Govt. Notice 1930 of

31 August 1984).


Local by-laws and regulations cover topics ranging from canteen operation to building development.

The responsibility for complying with these lies with the line management of the company concerned.

In the case of physical development at sites, approval by the local authorities will be an integral part of

the site development process for that particular site.


  •  Parking

· Vehicles are parked solely at the owner’s risk. The Landlord shall not be responsible or liable

for any loss or damage to any vehicle.

· Under no circumstance may the Tenant, its employees or its visitors use parking bays which

have not been allocated to the Tenant in terms of its lease agreement.

  • Traffic control

· Tenants are requested to observe the appropriate speed limit and road signage at all times.

· If a Tenant or visitor is involved in, or is a witness to an accident they are requested to report

the incident to Security service provider (Imvula) or SAPS. Security personnel will assume

control of the accident scene and will ensure that the appropriate emergency service is


· Care and consideration must be given to pedestrians and others using the roads.

  • Vehicle maintenance on site

· Vehicle maintenance of any description is not allowed on leased premises, only on condition

that the exercise is carried out within a warehouse environment.

  • Evacuation procedures

· In the event of an emergency arising from fire, explosion, a leak of gas or toxic substance, a

terrorist act or threat thereof or any other cause, Tenants are responsible for the safe

evacuation of people from their part of the premises.

· Where possible, running machinery and services should be switched off before vacating the


  • General
  1. All refuse and waste materials shall be placed in proper receptacles in an area designated by the Landlord (where applicable) and not be allowed to accumulate. No waste materials

shall be burnt within the leased premises.

2) Entry / exit routes and walkways must be left clear and safe at all times.

3) Fire fighting equipment must be visible and readily available at all times.

4) Any major spillages of petrol, diesel or oil and other potentially hazardous substances

must be immediately reported to Acacia Real Estate or security (after hours).

5) Any lighting on the exterior of the Premises is to be maintained in good condition and

fully operational after hours.

6) All vehicles driven and/or parked within the leased premises are at the owner's risk and

the Landlord will not be liable for damage or theft or any other hazard.

7) Hawking is not permitted on all leased premises. 


For the purposes of this document the term “common areas” shall include but not be limited to: the

gardens, roadways, yards, passages, parking areas, entrances, exits, non-dedicated toilets, stairways

and all other amenities provided by the Landlord for general use by the Tenants.

The common areas will be at all times subject to the exclusive control and management of the

Landlord via its appointed Managing Agent. The Landlord shall have the right to establish, modify

and enforce by written notice to the Tenant, rules and regulations with respect thereto and

generally to do or perform such other acts in and to the common areas as it deems appropriate.

· The common areas may under no circumstance be used by the public or Tenants as storage


· No work of any nature may be performed in these areas. Neither the Tenant nor its staff or

visitors are allowed to sleep, eat or smoke in public passages, entrances or common areas.


Each building is equipped with fire fighting equipment. If any of the equipment is missing or

damaged please notify the Property Manager as soon as possible. This equipment is routinely

serviced and maintained.

N.B. Each tenant is still responsible for arranging for a competent person to carry out a fire risk



Tenants are advised to provide suitable first aid facilities having regard to the number of employees

on the premises and the inherent risks of the business.

First aiders should be suitably trained and certificated and refresher training provided as necessary.

However, where the inherent hazards are minimal an ‘Appointed Person’ may be appointed to take

charge in an emergency situation until professional assistance is available.

In the event of emergency first aid treatment being required Tenants should immediately notify the

emergency services.


Highly flammable substances must be stored and used in accordance with manufacturer’s

recommendations, e.g.

· They must be stored in suitable closed vessels which are themselves kept in suitable fire

resistant cupboards or bins.

· All storage containers are clearly marked/labelled with suitable “Highly Flammable

Substance” hazard warning signs.

· Smoking must be prohibited in any area where they are used or stored and suitable “Highly

Flammable Substance” and “No Smoking” signs displayed.

· Storage and use must be restricted to well ventilated areas, to prevent a dangerous

concentration of vapours building up.


Tenants must notify Acacia Real Estate immediately of:

· Any defect found on the premises relating to the building, fixtures, fittings, services and


· Any damage to property, from any cause.

· Bodily injury or a near miss to any person arising from the condition of the premises, other

than within the area for which the Tenant is responsible for must be reported to the

Property Manager.